How to Convert Proofpoint Exports (Aid4Mail 5 Enterprise License)

With Aid4Mail version 5, you can now process Proofpoint exports in their native format. Proofpoint exports normally come in password protected ZIP files that are sent to you on an external hard drive or downloaded via Proofpoint.

Here's how Aid4Mail version 5 handles the Proofpoint format:

  1. It can access the password protected zipped files in their native format. You don't need to unzip all the files.
  2. Process and re-organize all the emails so that the emails for each email address are saved in separate folders (the parent folder being the email address name).
  3. Quickly and Accurately parse through all the Proofpoint data only once to re-organize the emails for each email address.
  4. Functionality to create multiple sessions to convert all the emails from each email address to a separate PST file or to other supported formats like EML, MBOX, PDF or MSG. 

Let’s now go through how you can successfully process a Proofpoint export using the Aid4Mail 5 Enterprise license. 

Most likely, your Proofpoint export has a file/folder structure that looks something like this:

In our experience with other clients, each zipped file contains around 10,000 emails. Aid4Mail 5 will be able to access and process all of the zipped files even if they are password protected. So there is no need to unzip them and Aid4Mail version 5 provides a way to enter the password for access to the emails in the zipped files.

Proofpoint archives come with all of the emails mixed together and thus you will first need to re-organize all of the emails for each email address.

To accomplish this in Aid4Mail 5, you will need to setup the session and use the {EmailAccount} token in the target "Folder Structure template" section as shown here:

In the above screenshot, you can see that Aid4Mail version 5 provides the "Password" field once the "Proofpoint" Source format is selected. 

Under the Target section, I used the "Folder Structure Template": {EmailAccount:*}

This means that any email address with the domain "" will be re-organized. This of course will need to be updated with your own domain.

Under "Options" then "Filters", you can see if you prefer the results with the "strict behavior" option turned-on or off when using the "{EmailAccount} template token". Most clients of ours processing Proofpoint exports have preferred the results when the "strict behavior" option is turned-off  (not checked).

I also selected "Use FNV-1a signature" as this will help speed up the conversion.

Once I run this session, my "Target" folder "Proofpoint - Reorganized" looks like this:

As you can see, each email address with "" had a folder created for it and the folder contains only emails with that email address in them.

If you now need to convert each of these folders to a separate PST file or other supported format, you can use the asterisk duplication character to create a session for each parent folder.

To accomplish this, first create a new Project in Aid4Mail 5 and setup the single session like this:

The Source format will be "EML" and the " Location" is set to the following with the asterisk wildcard: C:\Users\Josh\Desktop\Proofpoint export - Reorganized\*

The Target "PST file:" is set to: C:\Users\Josh Smith\Desktop\Proofpoint export PST Files\*.pst

I also set the Target "Location", or base folder in the PST file, to: Proofpoint Emails

The Target "Location" is optional and can be completely removed or changed to your preference.

After the session is setup as shown above with your specific location for the source and target formats, show the session list, under "View", and then simply click the "Duplicate" button. Now watch the magic of Aid4Mail creating a session for each email address and having the email address as the PST file name. It will look something like this:

As you can see, a session is created for each parent folder from the Source "Location:" with the email address as the PST file name.

You can now decide how many sessions you would like to run concurrently (under "Options">"Session">"Multiple Sessions") and then use the "Run All" button to automate and start processing all the sessions.

If you experience any issues, please don't hesitate to contact us.

If you would like to buy an Aid4Mail license, please visit the Aid4Mail website.

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